Everyday interruptions at your medical practice can be a barrier to effective time management and can eventually become an obstacle to your success. Put your phone to work for you-Not against you. You control telephone interruptions, they don’t control you.
Tips for Success
Tip #1 Designate a specific time of day to accept calls and another time of day to reply to messages. Forward calls outside of these time periods to voice mail.
Tip #2 Record a custom greeting on your voicemail that identifies individuals who may be of further assistance to the caller and give specific instructions for leaving a message.
Tip #1. Arrange your office furniture so that your desk cannot be easily seen from the hallway or doorway. If you can be seen, you will likely be interrupted. If you want to maximize the time in your day, try arranging your office furniture in a discrete manner, also removing extra chairs and sitting areas. It may provide for a less inviting space, but will offer a more productive work environment as fewer distractions come your way.
Tip #2. Limit your open door policy to a specified time each day. It is okay to set these boundaries. The key to time management is to prioritize your time for work while still setting aside time for the needs of your Physicians and coworkers. Regulating this policy, limits interruptions while also increasing workflow.
Tip #3. Communicate your preference for scheduled appointments. “A schedule defends from chaos and whim.” If you are a morning person and find you are at your most creative and productive early in the morning, schedule high-value tasks in the morning at your peak creative/productive time. If your creativity and energy picks up later in the day, schedule high priority tasks then. Your “down” time can be scheduled for less important tasks like checking e-mail or returning phone calls. *Remember you don’t find time for important things; you make time for important things best by scheduling.